Entry info

Entry fees – 2024

Kids fees apply to those people under 18 years of age on the day of the event.

Group Discounts

We are offering a 10% discount if you enter a group of 4 or more. When you enter online (by clicking the enter now), you will have the opportunity to create a discount code for you and your group to use.

Coromandel Kids Run Free!

Thanks to our partner GJ Gardner HOMES, all Coromandel school children get to run free.  If you are at a Coromandel school and want to take part in any distance, register your name with your PE teacher and we will send a free entry code to each school in February.

Schedule

Saturday 25 May

8:00am                 Race Start – 21km                             Ferry Landing, Cooks Beach

8:15am                 Race Start – 10km                            Ferry Landing, Cooks Beach

10:15am              Race Start – 6km                               Ferry Landing, Cooks Beach

11:00am              Race Start – 3km                              Buffalo Beach Reserve, Whitianga

1:00pm                 Prizegiving                                            Buffalo Beach Reserve, Whitianga

Refunds, transfers, category changes

Please read this policy carefully before entering.

Element Events has been running quality events in NZ for over 20 years and we are committed to doing everything in our power to deliver a well organised, fun and safe event for everyone.  However there are some factors (beyond our control) that in extreme circumstances may mean that we have to cancel or modify the event.  Historically the main threat was a major storm event involving high winds, but recently Covid-19 has become an additional factor.

Element Events Limited – Terms and Conditions of Sale

Element Events Limited (Organiser) organises and provides events to participants throughout New Zealand, including providing tickets for entry into those events. By purchasing a ticket for an event organised and provided by the Organiser, you agree to be bound by these Terms and Conditions. Please read them carefully.

IF THE ORGANISER HAS TO CANCEL/DELAY/ALTER THE EVENT.

1. The Organiser will not be liable for any failure/delay/alteration of the event for which you have purchased a ticket if: The failure/delay/alteration arises directly or indirectly from an event or circumstance unforeseeable or reasonably beyond the Organiser’s control and not arising from the insolvency, or an intentional act or omission, of the Organiser (force majeure event). A force majeure event includes, but is not limited, to the following:

• Act of God;
• earthquake, flood, fire, storm and adverse weather conditions or natural events for which provision could not reasonably have been made;
• interruption or failure of any utility services;
• unpredictable delays which could not reasonably be prevented in delivery of materials, equipment or services;
• sabotage, riot, civil disturbance, explosion, terrorist acts, epidemic, pandemic, national emergency, or act of war;
• governmental restraint, sanction, expropriation, prohibition, intervention, direction or embargo strike, lockout, work stoppage or other labour hindrance; and

1. If the Organiser wishes to rely on clause (1) above, it will:

• give you written notice as soon as possible after becoming aware of a force majeure event or likelihood of a force majeure event;
• in that notice, provide details of the nature, expected duration and effect of the force majeure event; and
• keep you informed of any material changes in the nature of the cause and of the cessation of the force majeure event.

1. Due to the committed costs of organising events, if a force majeure event occurs, the Organiser may, in its sole discretion:

• provide a partial refund for ticket(s) purchased; or
• postpone the event and transfer the tickets to an alternative date; or
• decline to provide any refund.

IF A FORCE MAJEURE OCCURS, AND ELEMENT EVENTS HAS TO CANCEL THE EVENT, THE FOLLOWING TABLE INDICATES THE LIKELY REFUND PER PERSON.

Event cancellation date  – Refund that will be provided

February   – Full refund, minus $15 per person

March         – 75% refund provided

April             – 50% refund provided

May              – No refund provided

Note that these estimated refund figures are minimum and the organisers will strive to be as fair and reasonable as possible with refunds if the event has to be cancelled.

IF YOU HAVE TO WITHDRAW FROM THE EVENT:

INSURANCE

Protect your entry fee by covering yourself with XCover when you’re doing your online entry.
When making your online entry, you’ll be given the option to take out refund protection during the online registration process. Those that opt for protection will be instantly protected against unforeseen circumstances which include things such as accident, injury, illness, death, and transportation issues. All customer refund requests are managed and handled by XCover.
XCover must be purchased at time of entry. It can not be added at a later date.

View X Cover terms and conditions here

TRANSFER

You can transfer your entry to another person up until midnight 30 April at no charge. After this time there will be a $20 administration charge. Transfer of entry to another person is not allowed after Wednesday 22 May at midnight.

Note that proof of ID may be required at event registration.

DISTANCE CHANGES

You may change your race distance up until the 30 April with no fees charged. Do this by clicking on your entry link from your email confirmation.

If you wish to change your distance after 30 April, please just do so at the event.  There is no need to email us.  Please note that you may not receive a personalised race bib if you change your distance within 3 weeks of event date.